Annual General Meeting 2025
Notice of Annual General Meeting
The Lucan Kayak Club cordially invites all members to attend the Annual General Meeting (AGM) for 2025. This important event will take place on Tuesday, 2nd December 2025 at 19:30. The meeting will be held in the Board Room at the Spa Hotel, Lucan.
Agenda
1. Chairperson’s Opening Address
2. Adoption of the Agenda for the 2025 Annual General Meeting 3. General Report – Secretary
4. Financial Report – Treasurer
5. Officers’ Reports
6. Motions
7. Election of General Committee
8. Any Other Business (AOB)
9. Closing Address
Submission of Nominations and Motions
In line with the Lucan Kayak Club Constitution, all members are encouraged to submit nominations for committee positions, motions, or any other matters they wish to discuss at the AGM. Nominations for committee roles and motions must be formally proposed and seconded by current voting members of the club. Completed nominations and motions should be sent by email to lucankayakclub@gmail.com, addressed to the Secretary. Please ensure that all submissions are received no later than 18:00 on Wednesday, 12th November 2025.
Relevant Constitutional Guidance
The Committee is elected by members at the Annual General Meeting each year and is accountable to the membership for its stewardship of the Club. The Committee meets regularly as required, but at least four times per club year. A quorum for Committee meetings is three, including at least one Executive Committee member. Vacancies may be filled by appointment until the next AGM. The Committee may delegate authority to sub-committees of at least three members, including at least one Committee member.
5.3 Nominations and Terms
Nominations for Committee positions must be submitted as motions according to Section 7.2 Each term of office lasts one year, with eligibility for re-election.
6. Duties of General Committee Officers
• Chairperson: Presides at all General and Committee Meetings, guides the Club’s activities according to its rules and member policies, and represents the Club at Canoeing Ireland General Meetings. The Chairperson is an ex officio member of any other Club committee.
• Secretary: Organises meetings, records minutes, manages all correspondence related to Club business, and ensures timely communication of information regarding Club activities.
• Treasurer: Collects all monies including subscriptions, maintains Club accounts as required by the General Meeting, audits accounts annually, presents a financial statement at the AGM (with Auditor’s report if required), and ensures all withdrawals have two authorised signatures. The Treasurer must alert the Committee to any actual or potential financial issues.
• Safety Officer: Promotes safe practices among members, ensures Club equipment meets current safety standards, and encourages participation in Canoeing Ireland’s Award Scheme.
• Activities Coordinator: Arranges a programme of kayaking events and activities.
• Child Liaison Officer: Fulfils duties as specified by Canoeing Ireland guidelines. Other possible Officers:
• Social Secretary: Organises social events.
7. General Meetings
7.1 Types of Meetings
• Annual General Meeting (AGM): Held each year, and no later than 18 months after the previous AGM.
• Extraordinary General Meeting (EGM): May be called by a majority of the General Committee or upon requisition by at least 51% of voting members. 7.2 Notice and Procedure
All members must receive at least 14 days’ clear notice specifying the time and business of the General Meeting. Motions not originating from the Committee must be submitted to the Secretary at least 21 days before the AGM, signed by two voting members. Voting at General Meetings is by show of hands, except for contested Committee positions, which require a secret ballot. The Chairperson presides, or in their absence, a Chairperson is elected by those present.